Academy Management: From Scheduling Chaos to a High-Performance Club

We sat down with Pedro, one of our partner club managers. After an hour-long conversation, here’s the story he shared with us.

In the beginning, things ran smoothly. Just a few students, two or three coaches, a paper schedule and a WhatsApp group to keep everything aligned. But the academy grew. And with growth came disorganization.

Overlapping lessons, poorly distributed coaches, parents asking for invoices that took days to process, students not showing up, monthly fees left unpaid. The manager felt like he spent every day trying to keep plates spinning — without really knowing which ones were about to fall.

That’s when he realized it was time to stop patching things together… and start building properly.
That’s when he found Tiemanager.

And the change wasn’t just digital — it was operational.

With Tieplayer’s academy management system, everything moved into one place: class plans, coach schedules, timetables, payments, invoicing, reporting.
No more spreadsheets. No more calls. No more chaos.

Now, each lesson is linked to a group, a coach, and a fixed schedule — and the system handles the rest. One-off or recurring lessons are created in just a few clicks, with custom pricing, student lists and automatic attendance tracking.
The club knows who showed up, who didn’t, who owes money — and everything is tied to automated invoicing, without extra admin work.

With direct debits, financial stability is no longer dependent on reminders and late follow-ups. Payments happen automatically, securely, and on schedule — giving the club predictable cash flow and peace of mind for everyone.

And what about coach management?

The system tracks working hours, attendances and coach workload in real time. For the first time, the manager can see who’s overbooked, who has room to grow, and who’s delivering the most value.

The cherry on top? The financial dashboard, which shows exactly how much revenue each class generates, staff costs, and profitability per group. No more guessing. Every decision is based on real data.

In what used to be a chaotic environment, multi-group scheduling brought much-needed flexibility. Players can now be split across different time slots for the same program — no scheduling conflicts, no extra admin. Parents with tight schedules finally have options. The academy sees higher occupancy with less effort.

The result?

More full classes. Fewer empty slots. More balanced coaches. Happier parents.
And a club that finally runs with structure, clarity and professionalism.

Tieplayer brought more than just technology to the academy.
It brought structure. It brought intelligence.
And above all, it freed up the manager to focus on what really matters: growing the club.